1. Any person or business entity (hereafter the ¡°Applicant¡±) who wishes to apply for an inspection to be conducted by CCIC North America Inc (hereafter ¡°CCIC¡±) must complete a separate Inspection Application Form (hereafter the ¡°Application¡±) for each shipment (booking) of goods. Each and every blank field or space in the Application must be completed legibly, preferably typed. CCIC will reject any Application with missing or incomplete information or illegible handwriting, or without authorized signature of the Applicant.
2. In order to facilitate the arrangement for inspection, all applications must be submitted at least three (3) working days in advance prior to the actual loading of the goods to be inspected. If an Application is not submitted in advance as specified above, then CCIC will have sole discretion to decide whether to accept the Application and conduct the inspection as requested upon receiving satisfactory explanation from the Applicant for the reason of the belated submission of the Application.
3. If it is the first-time for an Applicant to submit an Application to CCIC for inspection, a true and correct copy of an Environmental Import Permit issued by an appropriate Chinese government authority must be attached to the Application. In addition, an Applicant may be required to submit other documents when needed, and must do so for the Applicant¡¯s Application to be accepted by CCIC.
4. Under normal circumstances, an Application only needs to be submitted once by fax, courier service or on-line submission directly to CCIC, and not to any third-parties or intermediaries. When it is necessary to resend the Application due to changes in details or upon request by CCIC, the resent Application must be marked as ¡°Revised¡± or ¡°Resent¡±.
5. It is the Applicant¡¯s responsibility to provide accurate information concerning the inspection and assist CCIC in the arrangement for conducting the requested inspection. The Applicant is fully responsible for any delay in the issuing of inspection certificate(s) due to problems in the Applicant¡¯s cooperation with all parties involved in the inspection process.
6. CCIC has the right to appoint, designate or contract with independent third-party inspection companies or inspectors (hereafter ¡°designated inspectors¡±) and delegate, assign or transfer any inspection request accepted by CCIC to such third-party inspection companies or inspectors for conducting the requested inspection.
7. If an Applicant is not contacted by CCIC or its designated inspector(s) on or before the day prior to the date on which the goods are to be loaded, the Applicant must contact CCIC immediately in order to avoid any delay of the inspection.
8. Any cancellation or change to an inspection request must be submitted to CCIC in writing prior to the date of loading. For any cancellation submitted after the performance of inspection, the Applicant must pay at least fifty percent (50%) of the inspection fee, regardless of whether an inspection certificate has been issued or not.
9. If for any reason that the Applicant wishes to revise or obtain a replacement of an inspection certificate issued by CCIC, the Applicant must comply with CCIC¡¯s established procedures.
10. An Applicant must comply with CCIC regulations and policies regarding the inspection to be conducted by CCIC, and must promptly pay the inspection fees set forth by CCIC which may be changed from time to time without prior notice. CCIC reserves the right to reject any future Applications by an Applicant who has failed to comply with CCIC¡¯s regulations and policies or failed to pay CCIC¡¯s inspection fees promptly.
11. Limited Liability: CCIC¡¯s inspection certificate does not, and should not be construed or relied upon by any party to, release any Applicants, sellers, manufacturers, suppliers, vendors, buyers, shippers, carriers, underwriters and all other involved parties from their warranties, guaranties, liabilities, or any and all other legal and/or contractual obligations. Any demand for monetary compensation or damages may be considered only if CCIC¡¯s gross negligence is proven. All claims related to, arisen out of or based on any inspection conducted by CCIC or its designated inspector(s) must be brought before a competent tribunal located in the County of Los Angeles, State of California. Under no circumstances CCIC¡¯s liability related to, arisen out of or based on an inspection conducted by CCIC or its designated inspector(s) shall exceed a total aggregate sum equal to five (5) times the amount of the fees paid for such inspection.
How to Register for an AES Direct Filing Account
Step 1: Complete and submit the Online AES Direct Registration Form.
It is advised that you Register a New Account to complete and submit the AESDirect Registration form. Shortly after your registration information has been validated and accepted, AESDirect will send an e-mail to the nominated account administrator. The purpose of this e-mail is to confirm the e-mail address of the registering account's administrator. The account administrator must respond to this e-mail as instructed to complete the account registration.
Step 2: E-mail confirmation of Account Administrator
Upon receipt of the account administrator confirmation e-mail, the account administrator will click on a link provided to complete the registration as listed below. When requested enter your chosen login information for your AESDirect account, consisting of: Account Admin Code,
Username, and Password
Account Admin Code: This is the code that allows the Account Administrator to change the company's Password and account profile information. It is also used to obtain access to several AESDirect advanced capabilities and functions, such as the network version of the AESPcLink software, and AESDirect EDI VPN. Only the Account Administrator should have this code, and only he or she has the option of changing it at any time.
Username: This is the Username that must be used to log into AESDirect to file SEDs to AES. The Username for the company account never changes and is always in lower case letters. Everyone in a company using the account to file shipment information through AESDirect uses the same Username.
Password: This is the second data element that must be entered to log in to AESDirect. Everyone in a company using the account to file shipment information through AESDirect uses the same Password. Note, however, that the Password can be changed at any time and must be changed every 180 days for security reasons. Only the company's Account Administrator can change the Password, and he or she is responsible for advising all company filers when the Password has been changed.
When you have submitted the login information your AESDirect Account will be created. However, to activate the account for filing to AES you must first pass the AESDirect Certification Quiz.
Step 3: Take the AESDirect Certification Quiz
In order to fully activate a new AESDirect filing account (and begin to file shipment information into AES) someone with access to the company's account must pass either the AESDirect or AESPcLink certification quiz.
You can take the certification quiz immediately upon registration or at any time afterwards. The certification quiz must be completed within 30 days of registration. If the quiz is not completed within 30 days the registered account will be deleted from AESDirect and a new registration request must be submitted.
Notes on the Certification Quiz
Preparation for the AESDirect Quiz should include taking the AESDirect Tutorial and reviewing the information in the AESDirect User Guide.
The AESPcLink Quiz is recommended for individuals who have attended an AESPcLink workshop or participated in an online training session. You may also prepare for this quiz by reviewing the AESPcLink Overview and the AESDirect User Guide.
To take a quiz, click on Certification Quizzes and then select one of the two quizzes. When prompted, enter the company's Username and Password. A quiz may be taken at any time, and as many times as needed to pass. Each quiz consists of a series of multiple choice and true/false questions. At least 27 (of 30) questions must be answered correctly to pass the quiz.
Step 4: New Account Activation
When an authorized user has passed a quiz, the AESDirect service will automatically complete the account set-up for filing to AES.
The Account Administrator will be notified by e-mail when this process is complete. At that time, the Account Administrator can distribute the Username and Password to the company's authorized filers.
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